Rymco LLC Severe Weather Guidelines

Applies to: All Retail Store and Traveling Team Members
Effective: May 2025

⚠️ General Safety Comes First

• If there is immediate risk due to weather (tornado, flood, ice, etc.), your safety is the top priority.
  
  

• Always follow local emergency alerts and shelter-in-place directives.
  
  

• Communicate with your District Manager or direct supervisor as soon as possible if weather disrupts your ability to work.
  
  

🌪️ For Retail Store Employees

When Severe Weather is Forecasted:

• Check the weather daily using reliable sources such as NOAA, Weather.com, or local alerts.
  
  

• Ensure that emergency contact information is visible and accurate in the store.
  
  

• Secure all exterior displays and marketing materials.
  
  

• Know where the designated safe area is inside the store (interior rooms without windows).
  
  

If There Is an Active Weather Warning (e.g., Tornado, Flood):

• Lock the doors before taking shelter to ensure no one enters during unsafe conditions.
  
  

• Take shelter immediately with any customers in the store.
  
  

• Notify your District Manager when it is safe to do so.
  
  

If the Store Experiences Damage:

• Call 911 if there is any immediate danger or injury.
  
  

• Contact your District Manager and submit a Facility Issue Report with photos once safe.
  
  

🚗 For Traveling Team Members (Including Field Support and District Managers)

Before You Travel:

• Check weather conditions along your entire planned route.
  
  

• If storms, ice, or tornado warnings are present, delay or cancel travel and notify your direct supervisor.
  
  

• Keep emergency supplies in your vehicle:
  
  

  • Mobile phone charger or battery pack
    
    

  • Blanket
    
    

  • First aid kit
    
    

  • Flashlight
    
    

  • Bottled water and snacks
    
    

During Severe Weather:

• Avoid travel in high-risk conditions such as tornado watches or warnings, flooding, ice, or heavy snow.
  Stay within your local area until conditions improve.
  
  

If you are caught in severe weather:

• Do not drive through flooded roads.
  
  

• Find a safe, enclosed structure and wait for the weather to clear.
  
  

• Notify your direct supervisor once you are safe.
  
  

📲 Communication Expectations

• All team members are expected to check in with their direct manager by phone call if severe weather prevents them from:
  
  

  • Reporting to their store
    
    

  • Visiting assigned store locations
    
    

  • Completing their scheduled route
    
    

• Rymco LLC leadership may use group messaging systems for company-wide safety updates. Keep your phone charged and accessible at all times.
  
  

✅ Store Managers Should:

• Ensure all team members are trained on this safety protocol.
  
  

• Review the shelter location and emergency plan with staff on a regular basis (at least quarterly).
  
  

• Maintain any emergency supplies provided by the company.
  
  

🛑 Store Closure Guidelines

• All store closures due to weather must be approved by senior leadership.
  
  

• Store Managers should never close a store independently unless there is a direct safety concern.
  
  

• In that case, immediately notify your District Manager once you are safe.